The moderator’s mission is to ensure a stimulating atmosphere in order to maintain the energy level in each session. You should clearly show your interest in the papers presented and encourage the conference participants to take part in discussions and debates.
Instructions:
- Moderators are advised to review the most updated version of the program just before the chaired session. This will ensure that the moderators are aware of the latest list of presenters in the session, as there might be last-minute cancellations. Online program will be updated in real time. Program: CLICK HERE
- Moderators should introduce themselves to the presenters in advance of the session and inform them of the need for starting and finishing on time. If there is any question as to the proper pronunciation of the presenter’s name, the moderator should clarify with the presenter at this time. Moderators are responsible for determining that the speakers are present at the time of their talk.
- Moderators should introduce themselves and the theme of the session. This introduction should take no more than 2-3 minutes.
- All talks should begin on time. The moderator should not allow the speaker to begin early as this may mean that a portion of the audience planning to attend the talk may miss the beginning of the presentation.
- Moderators should introduce each speaker giving their name, title, affiliation, and title of the presentation. Moderators should not take up presenter’s time with unnecessary comments or other remarks beyond the simple introduction.
- Moderators are responsible for keeping the presenter on time. A timer will be available in major rooms only. If you chairing in a room without a timer, please use a digital timer on your smartphone. Politely interrupt the speaker if required to enforce the time limit.
- Moderators should allot each presenter with 15 minutes for the presentation.
- If the session has less than 3 or 4 presenters, it means the chair can decide to either have more time for discussion or to finish the session earlier.
- It is up to the moderator to decide on the structure of the session: to allow the Q/A after each presenter or to hold it until after the last presenter and have the discussion with all speakers at the end of the session instead.
- Moderators should ask questioners to give name and affiliation.
- Moderators should control the flow of questions and always have a question ready for each presenter in case there are no questions from the audience.